Invoicing software for freelancers and small businesses

Quote it. Sign it.Invoice it.

Babara’s illustrated character knocking on a coral door, with an invoice tucked under one arm

  1. 01Quote

    Accepted

    Lakeside Weddings · $4,890.00

  2. 02Agreement

    Signed online

    Dana Whitfield, 10:14

  3. 03Invoice

    Sent

    INV-1042 · $3,423.00 due

  4. 04Reminder

    Reply understood

    “Sorry! We’ll pay on the 29th.”

  5. 05Payment

    Paid in full

    $3,423.00 by bank transfer

Send a quote, get the agreement signed online, and turn it into an invoice your client can pay by card, bank or PayPal. If they’re late, Babara follows up politely, so you don’t have to.

No accounting software needed. Works with invoices from Word, Google Docs, Canva or any PDF.

Start freeMake an invoice now, no sign-up

Free plan, no card. Clients pay into your own Stripe or PayPal. Babara takes 0%.

  • You start each invoice.
  • Every evening you see tomorrow’s emails and can stop any of them.

Sound familiar?

A doc for quotes. A sheet for who paid.
A folder of contracts

  • Quotes copied from an old Google Doc
  • A spreadsheet to remember who still owes you
  • Signed contracts somewhere in your email
  • Payments landing in a different app
  • A reminder you keep meaning to send

In Babara, one client’s whole story sits on one page.

  1. Quote Q-2031 accepted by Dana
  2. Rental agreement signed online
  3. Deposit of $1,467.00 paid by card
  4. Invoice INV-1042 sent, balance $3,423.00
  5. Polite reminder sent: due today
  6. Paid in full by bank transfer (ACH)

Sample client. Every step is a real Babara feature.

How it works

One job, start to finish

Five steps. Babara handles the admin in between.

  1. Send a quote

    Pick from your saved items, ask for a deposit and send it. Your client accepts by typing their name, or declines and tells you why.

    • Saved items
    • Deposits
    • Accept online

  2. Get the agreement signed

    Write an agreement from a starter or upload your own PDF. Your client signs online before they accept or pay, and you keep the signed copy.

    • Your PDF or a starter
    • Signed copy kept
    • Signed before paying

  3. Turn it into an invoice

    One click, with the deposit already taken off. Five templates, your logo and colour, taxes and discounts. Long jobs carry onto more pages.

    • 5 templates
    • Your logo
    • Repeat invoices
    Try the free invoice generator

  4. Get paid online

    Clients pay by card, US bank transfer (ACH) or PayPal, straight into your own accounts. The invoice marks itself paid. Babara takes 0%.

    • Card
    • ACH
    • PayPal

  5. Late? Babara follows up

    Six polite emails, a little firmer each time. Babara reads replies: a promised date pauses the reminders and a question comes straight to you.

    • 6 steps
    • Reads replies
    • Late fees
    Read the emails

Invoices and quotes

Five templates. Your logo. Your colour

Every invoice and quote is a clean PDF on US Letter or A4, and your client sees the same thing on their pay page.

Try them free, no account
  • Invoice INV-1042 in the Classic template: coral rule, amount due box and four line items totalling $4,890.00
    Classic
  • Invoice INV-1042 in the Modern template: deep blue band across the top and a blue total bar
    Modern
  • Invoice INV-1042 in the Minimal template: plain black type, thin lines and lots of white space
    Minimal
  • Invoice INV-1042 in the Bold template: a large green block showing $4,890.00 due
    Bold
  • Invoice INV-1042 in the Compact template: smaller type with a lilac amount due box, for long lists
    Compact

The art of staying politely persistent

A gentle nudge. Then a clearer one

Six well-timed emails. Firmer over time, always polite.

Choose a step to read the email.

A little persistence, in your inboxSample email / 02
FromMaya Design CoSubjectInvoice #1042 is due today

Hi Alex,

A quick reminder that invoice #1042 for $1,250 is due today. You can pay or choose a payment date using the link below.

Thanks,
Maya

View invoice & payment options
Written to sound human. Because you are.01 invoice. Less on your mind.

9:30 in your timezone · At least 48 hours between reminders · Warm, balanced or firm

Follow-up that listens

A reply changes
the plan

No blindly chasing someone who already replied.

“We can pay on Friday.”
Waiting until Friday

A clear payment promise changes the schedule. Babara waits for the promised date and checks in the day after.

No tracking pixelsYour payment link. Your money.Your client relationships.

The client pay page

One page.
A clear next step

Clients answer in one click. Babara does the rest. Every reminder links to a clean page with your invoice and a button for every answer. It turns silence into a clear next step, and tells Babara exactly what to do next.

01

Pay now

Card, US bank (ACH) or PayPal, straight into your own Stripe or PayPal. Or your bank details.

The invoice marks itself paid

02

I’ll pay on…

Client picks a date. No back-and-forth email.

Babara waits, then checks in the day after

03

I’ve already paid

For transfers still in flight.

Babara pauses and asks you to confirm

04

A question, or something’s needed

Wrong amount? Their accounts team needs a PO number, a W-9 or a supplier form first?

Babara pauses and tells you exactly what’s needed

The pay page a client opens from a reminder: invoice INV-1042 from Maya Design Co for $2,450.00, 10 days overdue, with View the invoice, Download PDF, Pay by card or bank, Pay with PayPal, I’ll pay on a date, I’ve already paid, Something’s needed before we can pay and I have a question.
What your client sees, with a sample invoice.

Everything included

Small tool. Serious follow-through

The little book of less chasing

The Babara handbook

Before the work starts

Quoted. Signed. Sent

From the first price to the last page, in one place.

Consider it handled.

Quotes with deposits
Saved items, a deposit to book. Clients accept online by typing their name.
Agreements, signed
Write one or upload your PDF. Signed online before they accept or pay.
Five invoice templates
Your logo and colour. One click from the quote, deposit already taken off.

The Babara handbook

Before the first nudge

Your name. Your rules

A little persistence. With your signature on it.

Consider it handled.

Tone you control
Warm, balanced or firm, per invoice. Every email previewable.
Timezone-smart
Emails land at 9:30 your time, never at 3 a.m.
No spy pixels
Nothing tracks your clients’ inboxes. Babara only acts on what they choose to do.

The Babara handbook

While the conversation unfolds

Good timing. Better manners

Knowing when to follow up. And when to wait.

Consider it handled.

Smart pausing
Stops the moment a client pays or asks. Reads “we’ll pay Friday” in any language and waits.
Instant alerts
An email the second a client promises a date, asks a question or needs a PO number or W-9 before paying.
Thank-you notes
Paid by bank transfer? Tap “Mark it paid” in any Babara email and Babara says thanks.

The Babara handbook

When it’s time to pay

Your money. Straight to you

However your clients pay, it stays between you.

Consider it handled.

Card, ACH or PayPal
Clients pay into your own Stripe or PayPal. Babara takes 0%.
Cash Radar (Pro)
A 4-week forecast of when your open invoices will be paid.
Late-payment interest
UK, EU, Germany, France and Netherlands rules, worked out and mentioned politely.

One less thing on your desk

Small price.
Less admin

Costs less than one late invoice
Start free. Upgrade when Babara has earned it.

INVOICES & FOLLOW-UPPLAN / 01

A little help

Starter

For trying Babara on your trickiest clients.

$0/ month
€0/ month
£0/ month
$0/ month
€0/ month
£0/ month
  • Make invoices and quotes, email 5 a day
  • Paid online at 0% Babara fee
  • 3 invoices chased at a time (+1 per friend you invite)
  • Full 6-step reminder plan
  • Client pay page with 1-click replies
  • Reads replies and waits for promised dates
  • Reminders in English, German or French, plus 5 languages translated by AI
YOU GET BACKYour time.
Start free
INVOICES & FOLLOW-UPPLAN / 02

Your regular backup

Solo

For freelancers with a steady stream of invoices.

$12/ month
€12/ month
£10/ month
$120/ year
€120/ year
£100/ year
  • Invoices and quotes, email 50 a day
  • Paid online at 0% Babara fee
  • 15 invoices chased at a time
  • Full 6-step reminder plan
  • 5 agreements e-signed a month, then 10 more for $5 (never expire)
  • Reads replies and waits for promised dates
  • Case file PDF for late invoices
  • 2 team seats
  • Pause for a quiet season
  • 14-day money-back guarantee
YOU GET BACKYour time.
Go Solo
INVOICES & FOLLOW-UPMost popular

The whole desk, cleared

Pro

For freelancers and studios who never want to chase again.

$29/ month
€29/ month
£25/ month
$290/ year
€290/ year
£250/ year
  • Everything in Solo, plus:
  • Unlimited invoices chased
  • Email 200 invoices and quotes a day
  • 15 agreements e-signed a month, then 10 more for $5 (never expire)
  • Customise the reminder plan, in your own words
  • Answers to client questions drafted for you, in their language
  • Cash Radar: a 4-week forecast of when you’ll be paid
  • Payment plans: clients can split an invoice into 2 or 3 payments
  • Pay page without Babara branding
  • 5 team seats
  • Priority support
  • 14-day money-back guarantee
YOU GET BACKYour time.
Go Pro

Prices plus local taxes where applicable. Payments handled by Paddle, our Merchant of Record, which charges in your country’s currency. 14-day money-back guarantee.

Before you start

Good questions

What is Babara?
Babara is invoicing and invoice chasing in one place for freelancers, studios and small agencies. Make invoices and quotes with your logo, get agreements signed online, let clients pay by card, bank or PayPal, and Babara chases anything late: friendly, escalating reminders and a one-click page to pay, promise a payment date, or ask a question.
Can I make quotes and invoices in Babara?
Yes. Build quotes and invoices with your logo and brand colour in one of five templates, with saved items, taxes, discounts and custom fields. They come out as PDFs on US Letter or A4. An accepted quote turns into an invoice in one click, with any deposit already taken off.
Can clients sign an agreement online?
Yes, on Solo and Pro. Write an agreement from a starter or upload your own PDF, attach it to a quote or invoice, and your client signs online before they accept or pay. You keep the signed PDF. Solo includes 5 signatures a month and Pro 15; after that, extra packs are 10 signatures for $5 and never expire.
How do my clients pay?
By card, US bank transfer (ACH) or PayPal, through your own Stripe or PayPal account, so the money goes straight to you. Babara adds 0% on top of their fees, and the invoice is marked paid when the payment lands. You can also show your bank details or your own payment link.
Is there a free invoice generator?
Yes. The invoice generator at babara.app/tools/invoice-generator makes a PDF invoice without an account, and nothing you type is stored. If you sign up afterwards, the invoice can come with you.
Do I have to connect my accounting software?
No. Make your invoices in Babara, or keep your current tool and add the invoice number, amount, due date and your client’s email in about 30 seconds. Connect your own Stripe or PayPal for online payments, or paste your usual payment link or bank details.
Will the emails sound robotic or rude?
No. You choose a tone (warm, balanced or firm) and Babara writes short, human emails that escalate in clarity, never in rudeness. You can preview every email before it goes out.
Can my client pay, pick a date or ask a question without writing an email?
Yes. Every reminder links to a private pay page where your client can pay, promise a date or ask a question in one tap. Babara pauses when they say they’ve paid or ask something, and waits until their promised date before checking in.
Does Babara take a cut of my payments?
Never. Clients pay you directly: through your own Stripe or PayPal account (Babara adds 0% on top of their fees), your payment link or your bank details. You only pay for your Babara plan.
Can I pause my plan in a quiet season?
Yes. Pause Solo or Pro for 1, 2, 3 or 6 months from Plan & billing. You aren’t charged while it’s paused, everything you made stays, and it restarts by itself (or resume any time).
What happens when my client replies to a reminder?
Babara reads the reply and forwards it to you, attachments included. If your client gives a pay date, like “by next Friday”, “Ende des Monats” or “le 15”, Babara waits until then and checks in the day after. Uncertain replies pause reminders for your review, and you can correct Babara’s interpretation in one tap. If they say they’ve paid, Babara asks you to confirm; an invoice is never marked paid automatically. Automatic out-of-office replies are noted without pausing anything.
Can I add invoices by email?
Yes. Babara gives you a private address. BCC it when you email an invoice to a client, and Babara reads the PDF or Word file, saves a draft invoice and emails you a one-tap “Start chasing”. Your client never sees Babara. If you invoice a client every month, Babara can start the invoice by itself and tell you when one hasn’t shown up. Files you email to Babara are read in memory to create a draft, then dropped. We never store them.
Can Babara read my invoice PDF or Word file?
Drop a PDF or Word (.docx) invoice on the New invoice page and the form fills itself: number, amount, currency, dates and client. Files up to 5 MB. A PDF that carries an e-invoice (ZUGFeRD, Factur-X) is read exactly. Nothing is saved or chased until you press Save, and anything the AI filled is marked so you can check it. Your file stays on your device. If our rules miss something, a short piece of its text is read by our AI provider (Cloudflare) to fill the form, and it isn’t stored.
Illustration of a coral front door with a brass knocker and a potted plant

Consider the awkward part handled

Good work
deserves payment

Quote it, sign it, invoice it, get paid. Babara handles the follow-up.

Start free

Your clients won’t know what hit them. (A very polite email.) Free for your first 3 invoices.